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Tech insights from
cloud, security and AI

Practical knowledge on cloud, security and AI, so that technology stays understandable in our customers' everyday work.

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Microsoft Teams
Security
Collaboration
Microsoft 365

Manage external Communications in Teams

Hey Teams Admins! once in a month, a colleague at thinformatics organizes a “What’s new” Session where all co-workers can and should share news round about M365, Entra and Azure. This is one tool we’re using to catch up with the rapid changes in these topics. This time one change notification has caught...

Jakob Schaefer
Jakob Schaefer
September 18, 2025
·
6 Minuten
manage-external-communications-in-teams
Identity
Security
Enterprise
Compliance
SSE
GSA

Isolation von sensiblen Accounts in M365

In dieser kleinen Blog-Serie möchte ich einen Ansatz vorstellen, der von Microsoft 365 Kunden genutzt werden kann um für bestimmte Personen im Unternehmen die Möglichkeiten einzuschränken die ein beabsichtigtes oder unbeabsichtigtes Teilen von Dateien über die Organisationsgrenzen hinweg ermöglicht...

Jakob Schaefer
Jakob Schaefer
January 9, 2025
·
10 Minuten
ansatz-zum-behandeln-des-datenabflusses-bei-der-nutzung-von-m365-fr-sensible-accounts
Compliance
Microsoft Purview
Export
Exchange Online
Archiving
PowerShell

Export Exchange Online Archiv Mailbox content using eDiscovery

In this post, I want to share a method with you that can be used to export the content of Exchange Online Archive Mailboxes. We’re using PowerShell and the Compliance Portal to export the content. I will lead you through the process of generating PST Files which will contain the content of archive mailboxes...

Jakob Schaefer
Jakob Schaefer
September 6, 2024
·
6 Minuten
export-archiv-mailbox-content-using-ediscovery
Entra ID
PowerShell
Cloud Sync
Hybrid
Microsoft Graph API

Cloning Entra Cloud Sync Jobs

Today I want to share my experience that I’ve gained while setting up Entra Cloud Sync in a Topology where more than one Active Directory should receive synced Group-Objects from one centralized Entra ID Environment. The destination AD’s were organized slightly differently and some minor mappings differed,...

Jakob Schaefer
Jakob Schaefer
May 6, 2024
·
7 Minuten
cloning-entra-cloud-sync-jobs
Entra ID
Active Directory
Hybrid
Identity
TIL

Entra Cloud Sync - Group Provisioning

Group scoping and attribute based destination mapping In a recent project, we planed the cloud journey for a customer which tried to get rid of more and more OnPrem resources to modernize the IT, reduce risks, and improve the overall security. They used an Identity and Access Management (IAM) Tool which...

Jakob Schaefer
Jakob Schaefer
February 21, 2024
·
6 Minuten
entra-cloud-sync-group-provisioning-mappings
Allgemein

“Do more with less” or „Do less with more“?

What a week! The European SharePoint Conference (ESPC) in Amsterdam got my mind going again. A multitude of impressions are swirling around in my head, articles I still want to read, and questions such as: 'Are we doing more with less or less with more?', 'What structure and resources does a company...

Catalyn Ott
Catalyn Ott
January 10, 2024
·
8 Minuten
do-more-with-less-or-do-less-with-more
Citizen Development
Lists
SharePoint

Wie wandle ich meine SharePoint-Liste in eine Mini-APP

Unseren Auszubildenden und Studenten stellen wir Lerninhalte in einer kleinen Lern-APP zur Verfügung, welche auf einer SharePoint-Liste basiert. In diesem Artikel will ich aufzeigen wie ich meine „normale Liste“ in eine ansprechende Lern-APP umgewandelt habe. Die Lernthemen werden dabei als Kachel und...

Christian Reetz
Christian Reetz
July 31, 2023
·
4 Minuten
wie-wandle-ich-meine-sharepoint-liste-in-eine-mini-app
Allgemein
Microsoft 365
User Adoption
Entra ID
Security
Microsoft Teams

Shared Channels in Microsoft Teams: So bringen wir unsere Unternehmensgruppe zusammen

Warum haben wir Shared Channels genutzt? Was war unser Use Case und warum kam das super bei den KollegInnen an? Diese Fragen beantworten wir gerne und starten dafür mit unserer Ausgangssituation: Unsere Unternehmensgruppe besteht aus drei Unternehmen, die eng zusammenarbeiten. Die thinfabrics entwickelt...

Catalyn Ott
Catalyn Ott
April 24, 2023
·
7 Minuten
shared-channels-in-microsoft-teams
Change Management
Messbarkeit

Datengetriebenes Change Management? Analyse von Nutzungszahlen und deren Aussagekraft bei der Erfolgsmessung der Digitalisierung und User Adoption

Organisationen setzen zunehmend auf Daten. Daten werden in der heutigen Zeit aus einer Vielzahl von Quellen generiert und werden genutzt, um fundierte Entscheidungen zu treffen, Geschäftsstrategien zu optimieren und Wettbewerbsvorteile zu erzielen. Aber was ist mit datengetriebenem Change Management?...

Catalyn Ott
Catalyn Ott
April 13, 2023
·
8 Minuten
datengetriebenes-change-management
Allgemein
Governance
Microsoft 365
Power Automate
Power Platform
SharePoint
Microsoft Teams

Teams Inventory – Implement Membership Requests

Recently I published a blog article where I describe a way how to create your own Teams Inventory with native M365 features: https://blog.thinformatics.com/2023/02/how-to-build-a-simple-teams-inventory. Today I share an example of implementing Teams membership join requests into this solution. The users...

Jakob Schaefer
Jakob Schaefer
March 1, 2023
·
5 Minuten
teams-inventory-implement-membership-requests
Logic Apps

How to build a simple Teams Inventory

If you’re reading this article then you might have the same need as me. I want to be able to check out which Microsoft Teams exist in my organization. I want to know it because: I’m an interested co-worker and want to be able to join Teams that handle topics that are also relevant to me. I want to create...

Jakob Schaefer
Jakob Schaefer
February 17, 2023
·
9 Minuten
how-to-build-a-simple-teams-inventory
Citizen Development
Power Automate

Update: Power Automate: Dein „Day Summary“-Flow

YourDaySummary Version 2.0 „Your Day Summary“ für alle die gerne die neuste Version haben wollen, einmal hier der Link zum Download/GitHub: thinformatics/DaySummary: PowerAutomate | Flow | ChristianReetz (github.com) Was ist neu? Ohne viel Umschweife, der größte Teil des Update macht das neue Design...

Christian Reetz
Christian Reetz
February 1, 2023
·
2 Minuten
update-power-automate-dein-day-summary-flow
Citizen Development
Power Automate

Power Automate: Dein „Day Summary“-Flow

Update: siehe das Update zu diesem Beitrag: https://www.thinformatics.com/blog/update-power-automate-dein-day-summary-flow Viele von euch kennen sicherlich den Viva Insights Report denn ihr wöchentlich bekommt. Die Ansätze fand ich schon immer sehr Interessant (Achtsamkeit, Chat und Terminverhalten/verhältnis,...

Christian Reetz
Christian Reetz
January 4, 2023
·
2 Minuten
power-automate-dein-day-summary-flow
Allgemein
Exchange Online
Microsoft 365
Migrations
PowerShell

Tenant-to-Tenant – PST based Exchange Migration automation approach – Part V

This is the last article of my Exchange Online PST Migration automation approach. In the first parts we’ve reported the Mailbox Configuration, exported the mailbox content to PST’s, uploaded the PST’s and imported them into the destination mailboxes. So, the content migration is done now. Now, as a final...

Jakob Schaefer
Jakob Schaefer
December 27, 2022
·
5 Minuten
tenant-to-tenant-pst-based-exchange-migration-automation-approach-part-v
Allgemein
Exchange Online
Microsoft 365
Migrations
PowerShell

Tenant-to-Tenant – PST based Exchange Migration automation approach – Part IV

This is the fourth article from a series in which I show a way how to use a pst based approach for a Tenant-to-Tenant Exchange Online migration. In the last article, we prepared the import Job by uploading masses of PST’s to an Azure Container. Today I will share how to import the PST Files from that...

Jakob Schaefer
Jakob Schaefer
November 30, 2022
·
5 Minuten
tenant-to-tenant-pst-based-exchange-migration-automation-approach-part-iv
Allgemein
Azure
Exchange Online
Microsoft 365
Migrations
PowerShell

Tenant-to-Tenant – PST based Exchange Migration automation approach – Part III

This is part III of the blog series which describes how you can use PST Import and Export Methods for an Exchange Online Migration. In the last both parts ( Part I, Part II ) I described how to export Mailbox settings and content. Today I will describe how you can use PowerShell and azcopy to upload...

Jakob Schaefer
Jakob Schaefer
November 25, 2022
·
4 Minuten
tenant-to-tenant-pst-based-exchange-migration-automation-approach-part-iii
Allgemein
Compliance
Exchange Online
Microsoft 365
Microsoft Purview
Migrations
PowerShell

Tenant-to-Tenant – PST based Exchange Migration automation approach – Part II

In Part I of this series (Tenant-to-Tenant – PST Exchange Migration automation approach – Part I) I’ve described how to prepare a PST-based migration by exporting mailbox settings into XML files. The next task is to export PST’s from the source. In our case, I’m talking about an Exchange Tenant-to-Tenant...

Jakob Schaefer
Jakob Schaefer
November 18, 2022
·
5 Minuten
tenant-to-tenant-pst-based-exchange-migration-automation-approach-part-ii
Allgemein
Compliance
Exchange Online
Microsoft 365
Microsoft Purview
Migrations
PowerShell

Tenant-to-Tenant – PST based Exchange Migration automation approach – Part I

Inspired by the article „Exchange Online Tenant to Tenant migration with free Microsoft methods!“ by Alexander Holmset I’ve decided to write this article as a kind of addition to the explained Exchange Content Migration Method. Even though I think that an Exchange migration using the preview Method Cross-tenant...

Jakob Schaefer
Jakob Schaefer
November 16, 2022
·
5 Minuten
tenant-to-tenant-pst-based-exchange-migration-automation-approach-part-i
Employee Experience

Ignite Impressionen: Was ist neu in Microsoft Viva?

Im Jahr 2021 hat Microsoft mit Microsoft Viva eine weitere Lücke des Microsoft Produktsuite Portfolios geschlossen und eine digitale Employee Experience Platform (EXP) eingeführt. Employee Experience Platforms wie Microsoft Viva sollen Mitarbeitenden und Teams helfen, ihr Potenzial durch smarte Lösungen...

Tobias Kagens
Tobias Kagens
October 28, 2022
·
5 Minuten
ignite-impressionen-was-ist-neu-in-microsoft-viva
Allgemein
Microsoft 365
Planner
To Do

Ignite Impressionen: Summary und persönliches Fazit zur Session „Microsoft To Do is good for your mental health!“

In der Session Microsoft To Do is good for your mental health! teilte Al Eardley im Rahmen der Microsoft Ignite wie die Nutzung von Microsoft To Do uns helfen kann, Stress, der durch die Flut anfallender Aufgaben im Arbeitsalltag entsteht, zu reduzieren. Mit Blick auf meine Tätigkeit im Bereich Change...

Catalyn Ott
Catalyn Ott
October 28, 2022
·
5 Minuten
ignite-impressionen-summary-und-persoenliches-fazit
Microsoft 365
Entra ID
Conditional Access
Identity
Identity Governance
Identity Protection

Ignite Impressionen: Microsoft Entra Workload Identities

In der Ignite Session “Introducing Microsoft Entra Workload Identities” (gehalten von Grace McNamara, Etan Basseri und Stefan van der Wiele) wurde publiziert, dass die Identity und Access Management Lösung „Workload Identities“ im November 2022 allgemein verfügbar sein wird. Mithilfe dieser Microsoft...

Jakob Schaefer
Jakob Schaefer
October 28, 2022
·
4 Minuten
ignite-impressionen-microsoft-entra-workload-identities
Allgemein
Microsoft 365
Governance
Information Governance
Power Automate
Power Platform
SharePoint

Ignite Impressionen: Microsoft Syntex – die freundliche KI von nebenan

Vorbei mit den Zeiten, in denen Informationen und Inhalte im Unternehmen noch auf die primitive Art verlötet werden mussten. Handwerk hat zwar goldenen Boden aber nicht im Enterprise Content Management! So oder so ähnlich muss es aus den heiligen Hallen in Redmond geklungen haben, als Microsoft damals...

Jakob Schaefer
Jakob Schaefer
October 28, 2022
·
3 Minuten
ignite-impressionen-microsoft-syntex-die-freundliche-ki-von-nebenan
Allgemein
Microsoft 365
Citizen Development
Power Automate
Power Platform
SharePoint

Ignite Impressionen: Übersetzung mit AI Builder

Das Thema Übersetzung mit AI Builder ist in einem anderen Kontext entstanden, passt aber trotzdem gut in meine bisherigen Beiträge aus dem Bereich Projekte und Automatisierung. SharePoint-Liste als E-Mail-Übersicht mit Personen-Feldern (und OData meistern) Mein Beispiel und die Hintergründe sind schnell...

Christian Reetz
Christian Reetz
October 28, 2022
·
3 Minuten
ignite-impressionen-uebersetzung-mit-ai-builder
Archiving
Compliance
Governance
Retention

How to retain Exchange Online content – An overview of the different compliance options in Microsoft 365

Recently Nils and Kristian, my colleagues who help our Enterprise Customers Operation Teams when there are serious Exchange problems, told me about a case where the mailbox of a user reached the 100GB limit of his Exchange Online Mailbox. The user tried to delete stuff, but that was also not possible…...

Jakob Schaefer
Jakob Schaefer
September 28, 2022
·
10 Minuten
how-to-retain-exchange-online-content-an-overview-of-the-different-compliance-options-in-microsoft-365
Governance
Log Analytics
Logic Apps

Azure AD Guest Governance Automation

How to add the inviter to a guest user object in Azure AD using a Logic App, Graph API, and Log Analytics Rest API We recently brainstormed about Azure AD Guest Management. If an organization is not (yet) able to use Access packages and reviews for their Access Management and Guest Handling they might...

Jakob Schaefer
Jakob Schaefer
August 16, 2022
·
6 Minuten
azure-ad-guest-governance-automation
Allgemein
Microsoft 365
Governance
PowerShell
Microsoft Teams

Assign Teams app permission policies to Groups(-Members)

In Microsoft Teams you have to manage a bunch of different policies. Right now I count 13 different policies that were available to assign them to Teams Users. Teams Policies manage how users are able to use the Teams Service. Luckily there are – meanwhile – possibilities to assign these policies based...

Jakob Schaefer
Jakob Schaefer
July 1, 2022
·
8 Minuten
assign-teams-app-permission-policies-to-groups
Citizen Development

PowerAutomate: Prozente in einer HTML-Tabelle

Dieser Beitrag knüpft an den untenstehenden Beitrag an – Ist aber auch allein stehend verwendbar. Hier der Link zum Artikel und dar unterstehend die Ausgangssituation. Dieser Beitrag ist thematisch mit folgendem Beitrag, verwandt und könnte gerade im Projektmanagement öfter relevant sein. Wir beschäftigen...

Christian Reetz
Christian Reetz
May 30, 2022
·
2 Minuten
powerautomate-prozente-in-einer-html-tabelle
Citizen Development

Planner E-Mail-Report mit Aufgaben gruppiert nach Bucket

07.11.2022 – Update: Dieser Beitrag ist ein gutes Beispiel für die fortwährenden Weiterentwicklung von Power Platform und Power Automate 🙂 Im März diesen Jahres war es noch nicht möglich per Flow eine BucketID zu ermitteln (über den Namen des Planer Buckets) Dies ist nun möglich und habe ich im Beitrag...

Christian Reetz
Christian Reetz
March 31, 2022
·
3 Minuten
planner-e-mail-report-mit-aufgaben-gruppiert-nach-bucket
Citizen Development
Power Automate

SharePoint-Liste als E-Mail-Übersicht mit Personen-Feldern (und OData meistern)

Im Alltag, ins besondere in Projekten, sind Lists (oder Sharepoint-Listen) nicht mehr wegzudenken. Der Klassiker sind hierbei sicherlich Listen um Arbeitselemente oder Themen zuordnen und Reports zu erstellen… Hierbei ist es natürlich schön und praktisch, wenn man in einer Liste nicht nur den Namen einträgt...

Christian Reetz
Christian Reetz
March 29, 2022
·
2 Minuten
sharepoint-liste-als-e-mail-uebersicht-mit-personen-feldern-und-odata-meistern
Microsoft Graph API

Use Graph Directory Schema Extensions for Microsoft Teams Governance

In this article, I want to share a method that allows your organization to bring a Microsoft Teams Governance solution to the next level. Most organizations that use Microsoft Teams have Governance requirements like naming conventions, Teams creation limitations, etc. Microsoft has solutions in the portfolio...

Jakob Schaefer
Jakob Schaefer
October 15, 2021
·
9 Minuten
use-graph-directory-schema-extensions-for-microsoft-teams-governance
Access Packages
Compliance
Entitlement Management
Governance
Microsoft Teams
Security

Teams Invitation Processes - A comparison

Hi, in this blog article, I deal with Microsoft Teams and Guest User handling. If you’ve read my latest articles here you might have recognized that I’ve talked a lot about Identity Governance and its relevance for Teams. Now I want to share a short comparison about the different methods to invite guests...

Jakob Schaefer
Jakob Schaefer
July 8, 2021
·
6 Minuten
teams-invitation-processes-a-comparison
Access Packages
Identity Governance
Compliance
Governance
Security
Microsoft Teams

Use more Access Packages!

Microsoft Teams & Azure AD Access Packages = BFF ?! Hi, the more I am using Azure Active Directory Entitlement Management and Access Reviews, the more I am impressed by the possibilities of Identity Governance. The challenges which I am confronted with every day, these are especially Governance, Compliance...

Jakob Schaefer
Jakob Schaefer
June 28, 2021
·
8 Minuten
use-more-access-packages
Allgemein
Entra ID
Governance
Identity Governance
Microsoft 365
Microsoft Teams

Microsoft Teams – Fulfill Advanced Guest Access Requirements

There are a lot of of settings available in a Microsoft 365 Tenant which were responsible for guest access. To manage guest Access in Teams you have to adjust different settings. At least the Azure AD external Collaboration Settings, the SharePoint Sharing Policies & Settings and the Teams Guest Access...

Jakob Schaefer
Jakob Schaefer
December 4, 2020
·
6 Minuten
microsoft-teams-fulfill-advanced-guest-access-requirements
Language

Microsoft 365 – Language Confusion

Browser Settings, OS-Settings, Preferred-Language, Regional Settings, … There are so many settings, values and components which are responsible for the user interfaces and notifications. Wrong settings can lead to a bad user experience, licensing issues, or incomprehensible system messages. In this globalized...

Jakob Schaefer
Jakob Schaefer
September 30, 2020
·
12 Minuten
microsoft-365-language-confusion
Governance
Identity Governance
Microsoft Teams

Another Microsoft Teams Governance Approach – Using Azure AD Identity Governance

Since Microsoft published the Request a Teams App Solution on github ( https://github.com/OfficeDev/microsoft-teams-apps-requestateam ), I stopped all my „ambitions“ to create my own deployment tool for Microsoft Teams, because it´s designed very well and especially the PowerApp-Part is better than I...

Jakob Schaefer
Jakob Schaefer
September 18, 2020
·
21 Minuten
another-microsoft-teams-governance-approach-using-azure-ad-identity-governance
Migrations
Planner
PowerShell
Tenant to Tenant

Planner Migration Tenant to Tenant

Recently I was involved in an Office 365 Tenant to Tenant migration. The project dates were very tight and a lot of decisions have been made already. My original task was to migrate teams data to a new tenant. Despite our better knowledge, we had to use BitTitan to migrate Teams. As feared the process...

Jakob Schaefer
Jakob Schaefer
July 9, 2020
·
3 Minuten
planner-migration-tenant-to-tenant
Citizen Development
Power Automate

Flow: Instant Raumbuchung

Auf der Suche nach sinnvollen Alltags Anwendungsmöglichkeiten wollen wir künftig „kleinere Projekte“ im Bereich der Automatisierung aufzeigen, die wir mit Microsoft Flow realisiert haben. Ziel ist es neben der Freude an der Digitalisierung auch direkte Praxiserfahrungen zu sammeln und Einsatzmöglichkeiten...

Christian Reetz
Christian Reetz
February 25, 2020
·
2 Minuten
flow-instant-raumbuchung
ai-integrations
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intranet-solutions
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endpoint-security
security
compliance-regulatorik
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employee-experience
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collaboration-productivity
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transformation-management
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workflow-automation
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sharepoint-solutions
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security-monitoring
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infrastructure
ai-security-compliance
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endpoint-management
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security-compliance-zero-trust
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security-compliance-zero-trust
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cloud-plattformen-engineering
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